Do you offer virtual sessions or pre-shoot consultations for your clients? If you have connected to Studio Manager’s Google Calendar integration, you will automatically have the ability to offer video calls through Google Meet to any clients booking a session with you. Once a session is confirmed, you and your client will automatically receive a unique Google Meet link as part of the session details.

 

This article will go over how to connect your Google account to Studio Manager, as well as how to set up Google Meet video calls for a session type or one-off session. If you’d like to connect your Zoom account to Studio Manager, follow this article instead.

 

On this page

• Connecting your Google account
  • Setting up Google Meet in a session type
  • Setting up Google Meet in a one-off session
• Joining a session’s Google Meet call
  • What will my client see?
• Frequently Asked Questions (FAQs)

 

Connecting your Google account

Google Meet is available as soon as you connect your Google Account to Studio Manager’s Google Calendar integration. If you have not yet connected your Google Account, go to Studio Manager Dashboard > Settings > Integrations. Then, under Google Calendar, click Connect Google Calendar.

You will be directed to Google’s sign in page where you can log in and give Pixieset permission to connect and sync information over to your Google account. For more information on how our Google Calendar integration works, see our article here.

 

Note: In order to host Google Meet calls, you must select a calendar in your connected Google account to add your sessions to. If you do not select a calendar to sync sessions to, you will not be able to select Google Meet in your session types or one-off sessions.

 

Setting up Google Meet in a session type

To set up Google Meet video calls in a session type:

1. Go to your Studio Manager Dashboard > Bookings > Session Types. Then, click into the applicable session type you’d like to offer Google Meet video calls for. Alternatively, if you haven’t created the session type yet, click New Session Type.

2. In the session type’s General section, scroll down to Location and select Google Meet from its dropdown menu.

   

3. Once you are finished editing your session type, click Done.

That’s it! Any clients that book a session with you will receive a unique Google Meet link in their confirmed session’s details. You will also be able to review this Google Meet link by going to the session in your Sessions page or viewing your Google Calendar.

 

Setting up a Google Meet Link in a one-off session

To set up Google Meet in a one-off session:

1. Go to Studio Manager Dashboard > Bookings > Sessions and click New Session. Then, choose One-off session.

2. In your one-off session’s General section, scroll down to Location and select Google Meet from the dropdown menu that appears.

   

3. Fill out the rest of your one-off session’s details and then click Done.

   Once your client confirms the pending session, they will receive a unique Google Meet link in the session’s details. You will also be able to review this Google Meet link by going to the session in your Sessions page or viewing your Google Calendar.

 

Joining a session’s Google Meet call

When your client books a session, a unique Google Meet link will be generated. You can review the link by going to Studio Manager Dashboard > Bookings > Sessions and clicking into the specific session.

You can also join the Google Meet call directly within the session event in their calendar.

 

What will my client see?

When your client books a session, they will receive their link to their upcoming Google Meet call as part of their session details. They will be able to use this exact link from their computer, tablet, or mobile device to join the call at the time of their session.

If you have connected your Google Calendar to Studio Manager and activated Calendar Invitations, your client can also join the Google Meet call directly within the session event in their calendar.

 

Frequently Asked Questions (FAQs)

• Does my client need a Google account to join my video call?
• Does my client need to download an application to join my video call?
• What does the “You must select a calendar where confirmed sessions will be added to host Google Meet video calls” message mean?

 

Does my client need a Google account to join my video call?

This depends on the Google account that you have connected to Studio Manager.

If your Google account is a personal account, you will be using the free version of Google Meet. In this case, your clients will need to be signed into a Google Account to join your Google Meet video call. If your client does not have Google Account, they can create one with their personal email address prior to joining.

If you are a Google Workspace customer, your client can join even if they don’t have a Google Account.

 

Does my client need to download an application to join my video call?

Your client can join from their computer using any supported web browser — no downloads necessary. On mobile devices, they can join from the Google Meet app.

 

What does the “You must select a calendar where confirmed sessions will be added to host Google Meet video calls” message mean?

Google Calendar events are where Google Meet calls are hosted. If you have not selected a calendar in your Google Calendar to sync sessions to, Google will not be able to generate your Google Meet video call links.

In order to host Google Meet calls, you must select a calendar in your connected Google account to sync your sessions to. To resolve this error message:

1. Click Calendar Settings at the end of the error message.

   

2. In the Google Calendar pop-up that appears, click on the dropdown menu under Add new sessions to Google Calendar and select a calendar. Then, click Save.